Housing Complex Refurbishment Project †MyAssignmenthelp.com

Question: Discuss about the Housing Complex Refurbishment Project. Answer: Introduction The topic that has been chosen for the following project is housing complex refurbishment project. For making it safe for the people to live in the house, the walls will be renovated and the interiors will be redesigned. Some shops are attached on the ground floor and three residential towers (each five storeys) are present in the housing complex. The building needs renovation both in the exterior as well in the interiors as the building is very old. The project was thus proposed by the residents as well as the owner of the building who decided on recruiting contractors for refurbishing the building totally. The project will require several stakeholders and a good project plan is required. A suitable plan for the refurbishment of the house has been developed in the report as well as stakeholder analysis. Communication matrix and stakeholder matrix have been developed simultaneously. Project Plan: Stakeholder Analysis For any project, one of the most important part of it is stakeholder analysis which is utilized to understand the prospective individuals and the role that they will be playing in the project course. For the course of the project, it also helps to define the stakeholders designation. The project stakeholder management has a focal idea that proposes that the supervisors of the project should allocate and appoint duties to the stakeholders which will help them to show their commitment for the project. There lies another stakeholder management issue which shows that as the directors of the project has limited access to some resources of the project, the stakeholders of the project should take charge and manage the budget allocation as well as the entire payment of the project. Project Stakeholders Affected by Internal External Project Process Building Owner Shopkeepers in the Building of the Rental Shops Residents Neighbors Tax Office Municipal Corporation Nearby Clubs Contractor Project Result Residents Shopkeepers in the Building of the Rental Shops Families and friends of the residents Shop clients To determine the roles that will be played by the stakeholders, prioritization and stakeholder identification is necessary. The following matrix utilizes some elements which are external that may affect or may not affect the following project. As all the activities of the stakeholders can be summed up in a normal document table, they are very important aspects for any stakeholder table. The overall benefits and interests of the stakeholders are also determined by the matrix present in the project. Matrix for Stakeholder Prioritization and Identification Stakeholder Stakeholder Stakeholder Stakeholder What is Necessary Owner Residents Contractor Municipal Corporation Power Yes Yes No Yes Interest No Yes Yes No Influence Yes Yes Yes No Impact No Yes Yes No Urgency No Yes No No Legitimacy Yes No No Yes TOTAL Yes 3, No 3 Yes 5, No 1 Yes 3, No 3 Yes 2, No 4 Priority Medium High Medium Low Project Stakeholder Matrix is used to prepare management plan for stakeholder or the total project plan which is made on a particular topic. It is an advanced matrix that is usually used to determine the support strategy as well as the project interests which needs to be implemented during the project course. The stakeholder management needs that the organization wants to consider its position with the stakeholders as the details and corporate heading are set properly. The showcasing methodology needs to be strengthened to as well as the firm destination which would help it to be more successful. Advertisers will be able to take up procedures which would help them to make promoting system that incorporates all the issues and worries of the stakeholders. This can be done by making the advertiser consider who the different stakeholders are and how they are linked with the firm. Project Stakeholder Matrix Stakeholder Interest in Project Priority Support/Mitigation Strategy Building Owner Building Renovation Key Project authorization Residents Room renovation Key Prepare Possible Modifications list Shopkeepers for Attached Shops Shops renovation Key Preparing Possible Modifications list Contractor Renovation Process execution Key Project execution Municipal Corporation Earning money from License Grant Other Grant License in Exchange of Revenue Tax Office Earn Taxes from the Refurbishment Key Against Sufficient Tax, allow Project Residents Friends and Families Newly Furbished House visit Other Offer Ideas Shop customers Refurbished Shops visit Other Offer Ideas Decision Marking Guide of the Project The following table consists of the decision market guide of the project. This will assist managers of the project to assign duties of the project and determine the window of communication for the prospective stakeholders to discuss the solutions regarding the project. Project Decision Making Guide Person When Building Owner When the building becomes not suitable to reside Residents When room refurbishment is necessary Attached Shops shopkeepers When they will require to refurbish the shops Contractor project active, Contract signed Municipal Corporation Project active, submitted Permission request Tax Office During the entire project Friends and Families of residents During execution Shops customers During execution Stakeholder Engagement Matrix The level of determination in executing and managing the project by the stakeholders are analyzed by the following matrix. The matrix can also reveal information about those stakeholders who are trying to resist the project. Unaware Resistant Neutral Supportive Leading Building Owner C D Residents C D Attached Shops shopkeepers C D Contractor C D Municipal Corporation C D Tax Office C D Friends and Families of the residents C D Shops of the customers C D Communication Matrix For determining all the stakeholders that are linked to the project, the communication matrix is necessary. The matrix is useful for allocating all the duties that are necessary for carrying the project to the prospective stakeholders and helps to assort the project who are capable of running the project. The mode of communication which is used by every stakeholder related to the project are mentioned in the communication matrix. For demanding the changes and modifications related to the project, several modes of communication can be used such as verbal, financial reports and documented reports. Stakeholder Learn From Share With Timing Method Owner Building Owner Building Condition Damage / Condition details When Needed Self Inspection Self Residents Room Condition Detailed Condition Weekly Self Inspection Building Owner Shopkeepers for Attached Shops Shop Condition Detailed Condition Weekly Self Inspection Building Owner Contractor Requirements Project Requirements Daily Daily Meetings Lead of the project team Municipal Corporation Permissions and licenses Revenue Biweekly Financial Reports Building Owner Tax Office Taxation Policy Tax Monthly Financial Reports Building Owner Project Meeting Plan For holding a meeting among all the stakeholders for discussing the different topics, a project meeting plan is held in every week. Other topics such as extra requirements and progress of the project are also discussed. In the given table, a project meeting plan has been proposed. Project Team______________ Date_________ Time___________ Place_____________ Topic: Topic Person Time Review Agenda Residents 5 mins Summary Contractor 10 mins Meeting Evaluation Building Owner 5 mins + Buildings Refurbishment Interiors and Exteriors Improvement Expansion opportunity Budget Limitation High Taxation Rarity of Good Contractor Conclusion To conclude the report, for refurbishment of the residential housing complex a suitable project pan has been developed. Several aspects of the project management such as stakeholder management tables and matrices are discussed in the report which have assisted to identify the required stakeholders and allocate them duties related to the particular project. To classify and allocate duties to the stakeholders for achieving the project goals, the matrices have been utilized suitably. Bibliography Boud, D., Cohen, R. and Sampson, J. eds., 2014.Peer learning in higher education: Learning from and with each other. Routledge. Burke, R., 2013. 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